Average Cost of a Bookkeeper: What You Need to Know in 2025

Bookkeeping isn’t just about tracking numbers – it’s the backbone of every financially healthy business. From ensuring compliance with tax regulations to making strategic decisions based on accurate financial data, businesses that stay on top of their books are far more likely to succeed.

In fact, poor financial management is one of the top reasons small businesses fail. But how much does a bookkeeper cost in 2025?

With so many options – freelancers, in-house employees, online bookkeeping services, and outsourced firms – understanding what influences pricing is crucial for making the right financial decision for your business.

Factors Influencing Bookkeeper Costs

When it comes to hiring a bookkeeper in 2025, there’s no one-size-fits-all pricing. The cost varies significantly depending on several key factors. These factors will help you make an informed decision and avoid overpaying for services you don’t need.

1. Experience and Qualifications

The level of expertise your bookkeeper brings to the table directly impacts the cost.

Certified Bookkeeper (CB) vs. Uncertified: Certified bookkeepers or those with professional designations like QuickBooks ProAdvisor or Xero Certified Advisor typically charge higher rates due to their advanced skills and credibility.
Years of Experience: A bookkeeper with 5+ years of experience will naturally command higher fees compared to someone just starting out.
Industry-Specific Expertise: Bookkeepers specializing in complex industries like construction, e-commerce, or nonprofits often charge premium rates due to their deep understanding of industry regulations and financial nuances.

2. Scope of Services

The more tasks a bookkeeper handles, the higher the cost.

Basic Bookkeeping: Data entry, bank reconciliation, and expense tracking (lower cost).
Full-Charge Bookkeeping: Payroll management, invoicing, and financial reporting (moderate cost).
Specialized Services: Tax preparation, financial forecasting, and cash flow management (higher cost).

3. Business Size and Complexity

The size and complexity of your business operations significantly affect pricing.

Number of Transactions: High-volume businesses with frequent financial activity require more bookkeeping hours.
Industry Type: Businesses in regulated industries like healthcare or finance often require specialized bookkeeping knowledge.
Number of Accounts: Managing multiple bank accounts, credit cards, and merchant platforms adds complexity and increases costs.

4. Location

Where your bookkeeper is located plays a big role in pricing.

Cost of Living Variations: Bookkeepers in high-cost cities like New York or San Francisco charge more than those in rural areas.
Onshore vs. Offshore Bookkeepers: Hiring a virtual bookkeeper from countries like the Philippines or India can be more cost-effective, though it may come with communication and time zone challenges.

5. Pricing Models

Bookkeepers charge based on different pricing structures.

Hourly Rates: Typically range from $40 to $100 per hour, depending on experience and location.
Monthly Flat Fees: For ongoing bookkeeping services, expect to pay between $200 to $1,000+ per month, depending on the scope of work.
Project-Based Pricing: For one-time projects like financial clean-up or audit preparation.
Value-Based Pricing: Pricing based on the value the bookkeeper brings to your business, such as helping you save on taxes or improve cash flow.

6. Technology and Software

The use of technology can affect both costs and efficiency.

Cloud-Based Accounting Software: Platforms like QuickBooks Online, Xero, or FreshBooks streamline processes but come with subscription fees.
Automation Tools: Reduces manual labor, saving time and costs.
Software Subscription Costs: Some bookkeepers charge additional fees for managing integrations and reporting tools.

7. Onsite vs. Remote Bookkeeping

Your choice between hiring an in-house bookkeeper or working with a virtual one also impacts costs.

Onsite Bookkeepers: May incur travel expenses or require office space.
Remote Bookkeepers: Lower overhead costs but require secure data-sharing platforms.
Data Security Measures: Additional costs for ensuring confidentiality and cybersecurity compliance when working with remote bookkeepers.

Small businesses and startups often benefit from hiring a remote, part-time bookkeeper with expertise in cloud-based accounting software. It’s cost-effective and scalable as your business grows.

Average Cost Ranges for Bookkeeping Services

1. Hourly Rates

The most common pricing model for freelance and part-time bookkeepers.

Basic Bookkeeping: $40 to $100 per hour
Experienced or Certified Bookkeeper: $80 to $150 per hour
Specialized Bookkeeping Services (e.g., tax prep, financial analysis): $150 to $200+ per hour

Small businesses with occasional bookkeeping needs or those looking for flexibility.

2. Monthly Flat Fees

A fixed fee structure for ongoing bookkeeping support.

Part-Time Bookkeeping: $200 to $1,000+ per month
Full-Time Bookkeeping Services: $3,200 to $5,800 per month
Comprehensive Bookkeeping + Financial Advisory Services: $6,000+ per month

Businesses with consistent financial activity that need regular reporting and reconciliation.

3. Project-Based Costs

Ideal for businesses that need help with one-time tasks or financial clean-up.

Financial Cleanup for Tax Season: $500 to $2,500
Audit Preparation: $1,000 to $5,000
Migration to Cloud-Based Accounting Software (e.g., QuickBooks, Xero): $800 to $3,000

Businesses with overdue books or those transitioning to new accounting systems.

4. Online Bookkeeping Services

Affordable, subscription-based services provided by virtual bookkeeping platforms.

Basic Plan (Data Entry + Reconciliation): $200 to $500 per month
Advanced Plan (Payroll, Invoicing, and Reporting): $600 to $1,500 per month
Custom Plans for Larger Businesses: $2,000+ per month

Small businesses and startups looking for cost-effective remote bookkeeping solutions.

5. Geographic Cost Variations

Location significantly affects pricing due to the cost of living and labor rates.

Businesses looking to cut costs by hiring virtual or offshore bookkeepers while maintaining quality.

What Impacts the Cost?

Your Business Complexity (more transactions = higher cost)
Level of Experience (certified or specialized bookkeepers charge more)
Location (local vs. offshore bookkeeper)
Scope of Services (basic bookkeeping vs. full-service financial management)

For small startups or nonprofits, outsourcing to a remote bookkeeping firm or an online platform like QuickBooks Live can save you thousands annually while ensuring accurate financial records.

Hiring Options for Bookkeeping Services

Choosing the right type of bookkeeper depends on your business size, budget, and financial needs. Here’s a breakdown of the most common hiring options, along with their pros, cons, and average costs in 2025.

1. In-House Bookkeeper

Hiring a full-time or part-time bookkeeper as an employee within your business.

Pros
- Full control and direct oversight.
- Seamless integration with your team and operations.
- Immediate access to financial data.
Cons
- Higher costs due to salary, benefits, and office space.
- Limited expertise if they lack specialization in areas like tax compliance or financial forecasting.
Average Cost in 2025
- Salary Range: $40,000 to $65,000 per year (plus benefits and payroll taxes).
- Additional Costs: Healthcare, retirement contributions, and office equipment.

Established businesses with high transaction volumes that require constant financial monitoring.

2. Freelance Bookkeeper

Hiring an independent bookkeeper on an hourly or project basis.

Pros
- Flexible and cost-effective for small businesses and startups.
- No overhead costs like benefits or office space.
- Access to specialized skills for specific tasks (e.g., tax preparation).
Cons
- Reliability and availability can vary.
- Limited accountability and communication challenges.
Average Cost in 2025
- Hourly Rate: $40 to $100 per hour (depending on experience).
- Monthly Retainer: $300 to $1,500+ for part-time services.

Startups, nonprofits, and small businesses needing flexible support without the cost of a full-time employee.

3. Online Bookkeeping Services

Subscription-based platforms that handle your bookkeeping remotely.

Pros
- Affordable and scalable as your business grows.
- Access to advanced cloud-based accounting software.
- 24/7 access to financial reports and data.
Cons
- Limited personalization and one-on-one support.
- May lack deep understanding of your specific business model.
Average Cost in 2025
- Basic Plan: $200 to $500 per month (for startups and small businesses).
- Advanced Plan: $600 to $1,500+ per month (including payroll and financial reporting).

Small businesses, solopreneurs, and startups looking for affordable, tech-driven bookkeeping solutions.

4. Accounting Firms

Hiring a professional accounting firm that offers bookkeeping as part of their services.

Pros
- Access to certified bookkeepers, accountants, and tax advisors.
- Expertise in handling complex financial tasks like tax strategy and audits.
- Compliance with financial regulations and tax laws.
Cons
- The most expensive option.
- May not provide day-to-day transaction management.
When to Use
- For specialized services like tax planning, financial audits, or business valuation.
Average Cost in 2025
- Monthly Retainer: $2,000 to $5,000+ for comprehensive bookkeeping and accounting support.
- Hourly Rate for Specialized Services: $150 to $300 per hour.

Medium to large businesses with complex financial structures or those preparing for tax audits and compliance reviews.

Tips for Choosing the Right Bookkeeper

Selecting the right bookkeeper is crucial for maintaining accurate financial records and ensuring your business stays compliant. Here’s how to make the best choice:

1. Define Your Needs

Before you begin your search, clearly outline your business’s bookkeeping requirements.

Do you need basic bookkeeping, payroll management, or tax preparation?
Are you looking for monthly financial reports or year-end tax filing?
Do you need someone familiar with your industry or specific accounting software like QuickBooks, Xero, or FreshBooks?

The more specific you are about your needs, the easier it will be to find a bookkeeper who meets them.

2. Check Credentials and Experience

Not all bookkeepers are created equal. Verify their qualifications and industry experience.

Look for certifications like Certified Bookkeeper (CB) or QuickBooks ProAdvisor.
Ask for references from past clients, especially in your industry.
Assess their experience with nonprofits, startups, or e-commerce businesses, depending on your niche.

Avoid bookkeepers who lack proper certifications or hesitate to provide client references.

3. Get Multiple Quotes

Pricing varies depending on the bookkeeper’s experience, location, and services offered.

Freelancer Rates: $40 – $100 per hour
Monthly Flat Fee: $300 – $1,500+
Online Bookkeeping Service: $200 – $1,000 per month
Accounting Firm: $2,000 – $5,000+ per month

Compare costs and services from multiple sources to find the best value for your budget.

Don’t always go for the cheapest option. Prioritize quality and experience.

4. Assess Communication and Responsiveness

Your bookkeeper will handle sensitive financial data, so clear and timely communication is key.

Are they responsive to emails and calls?
Do they provide regular updates and reports?
Can they explain financial reports in simple terms?

Schedule a consultation to assess their communication style and professionalism.

5. Contract and Scope of Work

Before signing any agreement, carefully review the terms and conditions.

What services are included (e.g., data entry, reconciliation, financial reporting)?
Are there additional fees for extra services like tax filing or payroll?
What’s the cancellation policy?

Ensure there’s a confidentiality clause to protect your financial data.

6. Utilize Technology

A tech-savvy bookkeeper can streamline your financial management and reduce errors.

Do they use cloud-based accounting software like QuickBooks Online, Xero, or Wave?
Are they familiar with automation tools like Hubdoc, Expensify, or Bill.com?
Do they provide real-time access to your financial data?

A bookkeeper who leverages technology will save you time and reduce costs.