Virtual Bookkeeping Services West Henrietta, NY

Your financial statements aren’t just figures in a report, they are the foundation of your company’s growth. Whether you need to plan strategically, attract investors, or ensure compliance, we deliver accurate, audit-ready financial statements that provide a transparent overview of your organization’s standing.

How We Help:

• Profit & Loss Statement (Income Statement) - Get a detailed breakdown of your revenue, expenses, and net income so you can measure growth, spot patterns, and make smarter financial decisions.
• Balance Sheet - A concise overview of your assets, liabilities, and equity, helping you assess your financial health.
• Cash Flow Statement - See exactly where your money is coming from and your expense distribution, so you can keep finances under control and avoid cash shortages.
• Financial Ratios & KPI Analysis - We assess key indicators like profit margins and liquidity ratios to uncover opportunities and potential risks.
• Investor & Grant Reporting - Professionally prepared reports designed for banks, investors, and funding bodies to help you secure funding.

Well-prepared financial statements build confidence among investors, strengthen financial security, and help you steer your business toward success that drive growth.

A solid financial plan is the key to business growth and stability. We create tailored budgets and forecasts to help you align with your goals, anticipate challenges, and make informed financial decisions.

How We Help:

• Annual & Monthly Budgeting - Structured financial plans based on previous financial data, industry benchmarks, and long-term goals. 
• Revenue & Expense Forecasting - Data-driven projections that help you prepare for future financial needs, ensuring financial preparedness. 
• Scenario Planning & Sensitivity Analysis - Best-case, worst-case, and expected-case financial models to prepare your business for uncertainties.
• Budget vs. Actual Performance Tracking - Regular comparisons between your financial projections and actual financial performance to keep you on track.

Effective budgeting and forecasting put you in control, minimize unexpected shortfalls, and allow you to grow with confidence.

Profitability doesn’t ensure financial stability, steady cash flow is the real key. We help you manage your cash flow proactively so you can stay operational, pay employees, and scale your business.

How We Help:

• Cash Flow Projections - Short- and long-term forecasts to prevent cash shortages and sustain stability.
• Accounts Payable & Receivable Optimization - Accelerated payments from clients and efficient payables management to strengthen cash flow.
• Expense Tracking & Cost Control - Identify inefficiencies, reduce financial waste, and increase profitability.
• Emergency Fund Planning - Build financial reserves to protect your business from economic uncertainty.
• Liquidity & Solvency Planning - Ensure your business achieves healthy financial ratios and is always prepared for growth opportunities.

Poor cash flow management is one of the top reasons businesses struggle, our expertise protects your company from this risk.

Payroll mismanagement can lead to dissatisfied workers, tax penalties, and compliance issues. We handle payroll for you, ensuring your team gets paid correctly, without delays, and in complete alignment with regulations.

What We Offer:

• Payroll Processing & Direct Deposits - Effortless handling of employee pay, contractor payments, and automatic deposits.
• Federal & State Payroll Tax Withholding - Accurate tax calculations to keep your business free from penalties.
• Quarterly & Annual Tax Filings - We handle all employee tax reports, including W-2s, contractor tax documents, and quarterly tax returns.
• Benefits, Deductions & Overtime Compliance - Proper management of health benefits, pension deductions, and extra hours compensation.
• Payroll Audits & Compliance Checks - Routine payroll reviews to catch errors, avoid penalties, and adhere to labor laws.

A error-free payroll system keeps your employees happy, safeguards your business, and maintains regulatory adherence.

Audits can be nerve-wracking, but they don’t have to be. We help you stay audit-ready year-round with accurate financial records and full compliance with regulations.

What We Do:

• Audit-Ready Financial Statements - Ensure all your financial reports pass audits with ease.
• Internal Controls Assessment - Identify financial discrepancies, errors, and compliance gaps before they become major issues.
• Nonprofit & Grant Compliance Audits - Specialized support for nonprofits to manage donor contributions and meet grantor requirements.
• IRS & Tax Audit Support - Full record-keeping, expert guidance, and legal adherence if you’re audited.
• Pre-Audit Preparation & Risk Mitigation - We analyze your books to spot potential red flags before an audit begins.

Maintaining audit preparedness reduces stress, ensures compliance, and shields your organization from costly penalties.

Beyond financial tracking and compliance, we provide expert advice to help you increase profitability, get financing, and enhance decision-making.

What We Offer:

• Revenue and Expense Evaluation - Identify opportunities to increase income and cut unnecessary costs for a healthier bottom line.
• Strategic Tax Planning - Maximize deductions, leverage tax credits, and fine-tune your tax strategy to minimize liabilities and retain more profits.
• Funding & Investor Readiness - Prepare professional financial reports and presentations to attract investors or secure business loans with confidence.
• Financial Sustainability for Nonprofits - Expert guidance on grant funding, donor engagement, and efficient budgeting to ensure financial longevity.

The right financial strategy can take your business from surviving to thriving.